Version approved by the General Assembly, Barcelona, 26.8.2005
In order to render the election procedure of the Board of the ESPMH clear and consistent and to grant the membership
participation the General Assembly adopts the following By-law according to section 23 of the Statutes:
Members shall be reminded of the possibility of postal ballot. Members who are unable to attend the meeting of the General Assembly but want to vote shall indicate their inability to attend to the secretary (by electronic mail, telephone, telefax or normal mail) and request the necessary forms. The secretary shall send them a form to be signed by the member together with an envelope, one ballot paper per position to be filled in and a second envelope. The member shall fill in his ballot papers, put them in the envelope, put this envelope together with the signed form in the first envelop and send it to the secretary. Postal ballots shall be valid if the official ballot papers are used, properly filled in and the accompanying forms signed by a full or honorary member who will not attend the meeting of the General Assembly and if the ballots arrive before the meeting is opened.
Notice of a meeting of the General Assembly with date and place and the election proposal of the Board shall be sent to each member at least three months in advance. Members who intend to vote shall indicate their inability to attend at least five weeks before the meeting. Members shall be sent the material relevant for the agenda four weeks before the meeting. Members who are unable to attend the meeting shall be sent the postal ballot-sheet together with all other material relevant for the agenda four weeks before the meeting. Members living in countries where, according to the assessment of the secretary, the forwarding time of letters is extremely long, shall indicate their inability to attend as early as possible. They shall be sent the postal ballotsheet immediately. They may be informed about the election proposal of the Board by electronic mail, telephone or telefax, if possible and necessary.